Physics and Mathematics Tutoring

Privacy Notice for tutorials,
and those for the use of this website.

Please take a moment to read this Privacy Notice so that you will understand how Michael Andrew Smith's Tutoring Services use your personal information.


Content of this Privacy Notice:

Section 1 - Privacy Statement Overview.
Section 2 - What is Michael Andrew Smith's Tutoring Services?
Section 3 - What personal information does Michael Andrew Smith's Tutoring Services, and when?
Section 4 - Why does Michael Andrew Smith's Tutoring Services process the personal information that it does?
Section 5 - Who does Michael Andrew Smith's Tutoring Services share my personal information with?
Section 6 - Legal basis for processing personal information.
Section 7 - Cookies and similar tracking technology.
Section 8 - How does Michael Andrew Smith's Tutoring Services keep my information secure?
Section 9 - International data transfers.
Section 10 - Data retention.
Section 11 - Automated decision making.
Section 12 - Your data protection rights.
Section 13 - Links from my Website to other sites.
Section 14 - Updates to this Privacy Notice.


Section 1 - Privacy Statement Overview:

A) Michael Andrew Smith's Tutoring Services ("I", "my" and "me") respects your right to privacy. I look after your personal information carefully. I adhere strictly to the requirements of UK data protection law;

B) This Privacy Notice tells you who I am, how I collect, share and use information which identifies you ("personal information") and how you can exercise your privacy rights. This Privacy Notice applies to personal information that I collect through my work with you during tutoring sessions, via email or text messaging, no information is collected through my website or any other means;

C) If you have any questions or concerns about my use of your personal information, then please contact me using the contact details provided on the contact page of my website.


Section 2 - What is Michael Andrew Smith's Tutoring Services?:

A) Michael Andrew Smith's Tutoring Services is a tutoring services aimed at Secondary School, Sixth Form and University students based in the United Kingdom;

B) For more information about Michael Andrew Smith's Tutoring Services, please see the my about page at
http://www.physicsandmathstutoring.co.uk/about.htm.


Section 3 - What personal information does Michael Andrew Smith's Tutoring Services, and when?:

A) There are two 'touch points' where you may provide data to me voluntarily. No data is collected automatically;

(i) Initial Introductory Session: data is collected here via completion of a student record form;

(ii) During Each session: data is collect on a spreadsheet for the student involved in that session.


Section 4 - Why does Michael Andrew Smith's Tutoring Services process the personal information that it does?:

A) Most commonly, I need personal information for one of four reasons: (i) to perform a tutoring service; (ii) where it is in my legitimate interest to do so; (iii) where it is required to comply with legal or regulatory obligations; and (iv) where you have provided your consent. To understand more about these legal grounds for processing your personal data, please see section 6, 'Legal basis for processing personal information';

B) Where I use your personal data to carry out tutoring services to you, if you don't give me the correct information, I might not be able to provide you with the tutoring service you ordered from me. I need your personal information to do the following:

Supply you with the service you selected;
Send you product or service-information messages (for example, to inform you of any changes that might affect your service);
Manage your account (such as accurately billing you for the services and taking payment for services);
Update my records about you (to ensure that they are up-to-date and accurate);
Comply with my regulatory obligations;
Detect fraud; and
Check your identity.

C) I may also use this information for legitimate business purposes, such as:

To improve my service offerings;
Training;
Recovery of bad debt; and
Analysing business metrics.


Section 5 - Who does Michael Andrew Smith's Tutoring Services share my personal information with?:

A) Your personal information is not shared with any other company organisation or individual;

B) Your personal information may be shared with any competent law enforcement body, regulatory, government agency, court or other third party where I believe disclosure is necessapry (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend my legal rights, or (iii) to protect your vital interests or those of any other person;

C) Your personal information may be shared with any other person with your consent to the disclosure.


Section 6 - Legal basis for processing personal information:

A) The law on data protection sets out a number of different reasons for which a company may collect and process your personal data. My legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which I collect it, including:

(i) Consent: In specific situations, I can collect and process your data with your consent;
(ii) Contractual necessity: In certain circumstances, I need your personal data to comply with my contractual obligations;
(iii) Legal compliance: If the law requires me to, I may need to collect and process your data;
(iv) Legitimate interest: Sometimes, I require your data to pursue my legitimate interests in a way which might reasonably be expected as part of running my business and which does not materially impact your rights, freedom or interests.

I carry out the following activities based on legitimate interest:

Collection of debt: I may need to process your personal data to recover unpaid debt.
Data Analytics: I analyse customer data to better understand my customer base and my service offerings. I may also identify if you would be receptive to goods and services.

B) If you have questions about, or need further information concerning, the legal basis on which I collect and use your personal information, please get in contact via the details on the contact page of this website.


Section 7 - Cookies and similar tracking technology:

A) Neither cookies nor similar tracking technology are used on my websites.


Section 8 - How does Michael Andrew Smith's Tutoring Services keep my information secure?:

A) I use appropriate technical measures to protect the personal information that I collect and process about you. The measures I use are designed to provide a level or security appropriate to the risk of processing your personal information.

B) I follow security procedures and apply suitable technical measures, such as encryption, to protect your information.


Section 9 - International data transfers:

A) Currently your personal information is not transfer red to, and processed in, countries other than the United Kingdom. There is no planned intention to do so.


Section 10 - Data retention:

A) I retain personal information I collect from you only for as long as is necessary for the purpose for which it was collected. In most cases, I will keep your personal information while you're one of my customers, and for six years thereafter. In other cases, I will store personal information for the periods needed for the purposes for which the information was collected or for which it is to be further processed. Sometimes I'll keep it for longer if needed by law.

B) At the end of the retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.


Section 11 - Automated decision making:

A) I make no automated decisions with using your data.


Section 12 - Your data protection rights:

A) You may have the following data protection rights:

If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting me using the contact details provided on the contact page of this website. In addition, you can object to processing of your personal information, ask me to restrict processing of your personal information or request portability of your personal information. You have the right to complain to a data protection authority about my collection and use of your personal information. For more information, please contact your local data protection authority;

B) I respond to all requests I receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.


Section 13 - Links from my Website to other sites:

A) Please be aware that other websites linked to from my website are not within my control, so I am not responsible for the data protection policies these linked web sites have.


Section 14 - Updates to this Privacy Notice:

A) This Privacy Notice will be updated from time to time without notice;

B) Last Updated: Friday 2nd August 2018.

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